Privacy Policy
1. Who we are
The controller of your personal data is Asociația Licensing Executives Society (LES), a non-profit association registered in the Registry of Associations and Foundations kept by Judecătoria Sectorului 2 București, based on the court judgment (hotărâre) of 04.09.2026. Its fiscal code (CIF) is in the process of being issued. The association communicates under the names “Licensing Executives Society Romania” and “LES România” (“LES România”, “we”). We can be contacted by e-mail at office@les-romania.org; the association’s full identification details, including its registered seat, are provided on request. LES International does not receive the data collected through this website.
2. Data protection contact
For any question about your data, write to office@les-romania.org or claudiu.feraru@ropatent.com
3. Scope
This policy applies to the processing of personal data on the website les-romania.org and the interest form. It does not cover external websites we link to, such as lesi.org or LinkedIn; their own privacy policies apply.
4. Visiting the website (server logs)
When you open a page, our hosting server automatically records: IP address, date and time, page requested, referring page, browser and operating system, status code and amount of data sent. We use this data only for the proper functioning of the website, keep it secure and fix errors. Legal basis: our legitimate interest in a secure and working website, Art. 6(1)(f) GDPR. The hosting provider keeps these logs for at most 12 months. Our fonts are stored on our own server, so no data is sent to font providers such as Google.
5. The interest form
When you send us the filled form we process: your area of interest, name, e-mail address, organisation, your profile (optional), the date and time of your consent and, if you tick it, your choice to receive news. If you reached the form through a campaign link or by scanning a QR code, we also store the source of that link (for example, the event where you scanned the code) and its campaign parameters (utm_source, utm_medium, utm_campaign), which contain no personal data about you. We use this data to answer you about pre-registration for membership, a partnership, the Licensing Academy or a technology listing, and to keep you informed about LES România in that context. Legal basis: your consent, Art. 6(1)(a) GDPR. Name, e-mail and area of interest are required; without them we cannot reply.
News and event invitations. Only if you tick the separate, optional box do we send you news and invitations to LES România events by e-mail. Legal basis: your consent, Art. 6(1)(a) GDPR. You can unsubscribe at any time by replying to any of these e-mails or by writing to office@les-romania.org; unsubscribing does not affect the answer to your request. We do not send advertising and we do not pass your address to other organisations.
6. Spam and abuse protection
To protect the form, we use a hidden anti-spam field and limit the number of submissions (max. 5 in 10 minutes). For this we briefly process your IP address, stored only as a hash, together with the times of your submissions. Legal basis: our legitimate interest in protecting the form from abuse, Art. 6(1)(f) GDPR. This data is deleted after 24 hours.
7. Proof of consent
With your message we store the date and time of your consent, the text you agreed to and the version of this policy, so that we can prove your consent (Art. 7(1) GDPR). This record is deleted together with your form data.
8. How long we keep your data
Form data and related e-mails are deleted 12 months after you submit your request, or earlier if you withdraw your consent or ask us to delete them. If you become a member or partner, we will inform you separately about how we process your data in that relationship. If we need data to establish, exercise or defend legal claims, we keep it until the matter is closed. If you unsubscribe from news, we stop sending it straight away.
9. Who receives your data
Your data is seen only by the members of our board and team who need it to answer you. Our website and e-mail are hosted by TES EURO MEDIA SRL (Gazduire.Net), Sânpetru, Brașov County, Romania, which acts as our processor under its data processing agreement (Art. 28 GDPR). We disclose data to public authorities only where the law requires it. We do not sell or rent your data.
10. Transfers outside the EU/EEA
Your data is stored on servers in Romania (M247 data centre, Bucharest). The hosting provider keeps encrypted backup copies with a storage provider in the European Union. We do not transfer your data to countries outside the EU/EEA.
11. No automated decisions
We do not use automated decision-making or profiling within the meaning of Art. 22 GDPR.
12. Security
We protect your data with encrypted connections (HTTPS), storage in a protected area of the server that cannot be reached from the web, restricted access, limits on form submissions and regular deletion.
13. Your rights
You have the right to access your data (Art. 15 GDPR), to have it corrected (Art. 16), deleted (Art. 17) or restricted (Art. 18), to receive it in a portable format (Art. 20), and to object to processing based on our legitimate interest (Art. 21). You may withdraw your consent at any time, as easily as you gave it, for example by e-mail to office@les-romania.org; this does not affect processing carried out before the withdrawal (Art. 7(3)). We answer at the latest within one month; for complex requests this can be extended by two further months, and we will tell you why.
14. Right to complain
You can complain to the Romanian supervisory authority: Autoritatea Națională de Supraveghere a Prelucrării Datelor cu Caracter Personal (ANSPDCP), B-dul G-ral Gheorghe Magheru nr. 28-30, Sector 1, 010336 București, tel. +40 31 805 9211, anspdcp@dataprotection.ro, www.dataprotection.ro. We would appreciate the chance to resolve your concern first.
15. Minors
Our website is addressed to professionals and organisations. Persons under 18 should not use the form.
16. Cookies
Details on cookies are in our Cookie Policy.
17. Changes
We update this policy when our processing changes, for example when new website features are added. The date of the current version is shown at the top.